KolAgri — AI Agent Brief

Step 1 of 8

Business basics

Core details about KolAgri — the foundation of the agent's knowledge.

Registered business name *

Please enter the business name.

Registration number

Industry sector

DRC Office Address

Namibia Office Address

Website

Facebook page

DRC office phone

Namibia office phone

Primary contact email *

Please enter a contact email.

General enquiries email

Primary contact name & title

Step 2 of 8

Operations & product lines

What KolAgri produces, at what capacity, and for which markets.

The agent uses this to answer buyer questions about availability, capacity, and delivery. Please be as specific as possible.

Facility summary

Are the above figures still current? Any updates? *

Please confirm or update the facility figures.

Full product list *

One product per line. Include grade, spec, and price range — or write "quoted on request" if pricing is not for public display.

Please list at least one product.

Pricing currency & policy

Packaging options

Minimum order quantity

Order-to-delivery lead time

Service area & delivery provinces

Quality certifications held

Payment terms

Step 3 of 8

Hours & enquiry process

How your team operates today — so the agent knows when to escalate and how to set expectations.

DRC office hours

Namibia office hours

Out-of-hours message for the agent

How do buyer enquiries currently arrive?

Top 5–8 buyer questions & your standard answers *

The agent handles these automatically. Include your preferred answers.

Please provide at least 3 questions and answers.

Things the agent must NEVER say or do

When the agent doesn't know the answer, it should:

Step 4 of 8

Agent identity & brand voice

How the AI speaks — in all three languages. This shapes the persona for every conversation.

Agent name

What should the AI be called on your website? Leave blank and we'll suggest one.

Brand personality

Describe a typical buyer or website visitor

Primary brand colour

Secondary brand colour

Languages required *

Language detection

Should the agent reference KolAgri's mission or values?

Step 5 of 8

Stock & inventory

Buyers will ask "do you have stock?" — the agent needs accurate information to answer.

Please provide your current stock position below. Your Mediahubink team will keep this updated as part of the service.

Current stock summary *

What is available right now? The agent uses this to answer availability questions. Update whenever stock changes significantly.

Please provide a current stock summary.

How often will you update the stock summary?

Out-of-stock response

Step 6 of 8

Lead capture & routing

What makes a genuine buyer enquiry, and where it goes when captured.

What is a qualified lead for KolAgri? *

Please describe what a qualified lead looks like.

Contact details the agent must always collect

Lead notification email *

Please provide a notification email.

Who follows up with leads?

Target response time

Should the agent confirm receipt to the buyer?

Step 7 of 8

Chat widget setup

How the agent appears and opens conversations on kolagri.com.

Opening greeting — English *

Please write the English greeting.

Opening greeting — French (Français)

We'll translate if left blank, but your own wording is always better.

Opening greeting — Swahili

Quick-reply buttons (3–4 options)

Clickable prompts shown at the start of the conversation. Match your most common buyer enquiries.

Where should the widget appear on kolagri.com?

Widget position

Describe 2–3 real buyer conversations the agent must handle well

Step 8 of 8

Final details & compliance

Assets, regulations, and Phase 2 priorities.

Logo URL or description

Agent types for this build

Pilot period

Competitor brands to avoid mentioning

Regulatory or compliance requirements

Data handling preference

Phase 2 priorities

Anything else we should know?

✓

Brief submitted successfully

Your KolAgri AI agent brief has been received. Joash will review it and be in touch within one business day to confirm your build timeline.

Build type Multilingual · FR / SW / EN

Contact joash@mediahubink.com

WhatsApp 07544 833862

Target go-live Within 72 hours of brief confirmation